Vacation Rental Terms & Conditions

Please read these terms and conditions prior to making your reservation.

RENTAL DOWN PAYMENT:  Weekly reservations require a $500.00 rental down payment. There are a few higher end properties that do require a minimum $1000.00 rental down payment.  Reservations of 28 days or more require a $1000.00 rental down payment.  If you are renting multiple units within a complex or duplex a $1000.00 rental down payment is required.  These rental down payments are required to confirm your reservation but are applied toward your final payment. All payments are non-refundable in the event of a cancellation.  Each reservation requires a $40.00 non-refundable processing fee.

VACATION RENTAL DAMAGE PROTECTION: As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. The cost is $50.00. If purchased, the policy will pay a maximum benefit of $3000.00. Any damages that exceed $3000.00 or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or actual cash value of such property up to a maximum benefit of $3000.00. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy at www.vacationrentalinsurance.com/g10vrd. The Vacation Rental Damage plan can be purchased up to, and including at, check-in. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Island Vacation Properties any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact Island Vacation Properties directly if you do not wish to participate in this assignment. If you do not wish to purchase the Vacation Rental Damage Protection at a cost of $50.00, a $1500.00 damage deposit will be required when making your reservation. The $1500.00 damage deposit will be refunded to you within two weeks of your departure if no damages took place during your stay.

TRAVEL INSURANCE: Travel Insurance is available by CSA Travel Protection for United States residents only. It is automatically calculated and added to your contract on the day of reservation. Travel Insurance offers protection against loss of deposits and rent in case of unforeseen illness, accident, jury duty or adverse weather that stops travel. Questions concerning CSA Travel Protection can be answered by visiting their website at: http://www.csatravelprotection.com/certpolicy.do?product=G-330CSA or calling 866 999-4018.

Waiving (declining) travel insurance is accepted by forwarding your request in writing to Island Vacation Properties within 10 days of receipt of the rental documents. To protect against the loss of your rental payment and deposit, travel insurance is strongly recommended. Some landlords require a higher deposit if travel insurance is declined.

RESERVATION CHANGES: Should you request a reservation change to shorten your rental dates a $40.00 processing fee will apply.

TAX: Rentals of less than six months are subject to Florida State Sales Tax of 6.5% and Manatee County Resort Tax of 5%.

RENTALS OF LESS THAN A WEEK: Three night rentals are available at certain resorts only and only within sixty days of arrival. These rentals are calculated at a higher daily rate. No rentals of less than three days can be accepted. No rentals of less than a week can be accepted during our winter season.

OCCUPANCY: Each unit has a maximum capacity, which you were informed of when making your reservation. Overcrowding of units may result in the immediate eviction and loss of deposit and rent. Large gatherings are not permitted on the premises without prior written approval of the rental agent.

NOISE ORDINANCE: Anna Maria Island has a zero tolerance for noise after 10 PM. Please show consideration for your neighbors. No loud music, parties or playing in pools after 10 PM. If a neighbor complains the Police Department has no choice but to file a complaint. Any tickets issued for noise violations will be the responsibility of the guest and may result in immediate eviction with no refunds of rent or deposits.

AMENITIES: Each of our rentals is individually owned and reflects the tastes of the owners. We do our best to accurately describe each unit and its amenities prior to booking, but cannot be held responsible if tenants are dissatisfied with the accommodations. If you have any questions about the unit amenities, please call our office. We will gladly discuss them with you.

PETS: Units allowing pets require a $150.00 non-refundable pet fee. Any unauthorized pets will result in a penalty equal to your initial rental down payment and will immediately be charged to your credit card.  Unfortunately, we cannot allow any pets over 25 pounds. Multiple pets are allowed in very few properties with a $150.00 non-refundable pet fee per pet.

ITEMS LEFT IN UNIT: Neither the landlord nor Island Vacation Properties, LLC, will be held responsible for any personal items left in the units.  If you request us to retrieve and mail items left in the unit, you will be responsible for mailing/shipping charges plus $25.00 processing fee. 

INOPERABLE EQUIPMENT: Should any mechanical failures occur during your stay, Island Vacation Properties will do their best to make prompt and thorough repairs. Unfortunately, we cannot offer refunds for inconvenience caused by inoperable equipment.

SWIMMING POOLS: Pools are regularly cleaned, treated and maintained at the owner’s expense.  Following inclement weather or high winds, pool service cannot be expected “on demand” for removal of fallen leaves or minor debris. Pool skimmers are available for your use if you need them.  Pools are heated from approximately Thanksgiving to Easter only and are set no higher than 82 degrees. During colder weather, we cannot guarantee that the pool can be maintained to that degree. No refunds will be offered if the pool temperature cannot be maintained due to unusually cold weather. Under no circumstances are guests to change any settings on the pool equipment. Any repair charges resulting from a guest tampering with the pool equipment will be the responsibility of the guest.

INTERNET SERVICE: Most units now offer free Wifi for your convenience. Due to the numerous different providers and age and configuration of your personal computer, we cannot guarantee that you will be able to connect. We will do our best to assist you, but cannot be held responsible and no refunds will be offered if you are unable to take advantage of this service.

UNIT SUPPLIES:  There will be a starter supply of toilet paper and dish soap when you arrive but you will need to purchase paper and cleaning products (paper towels, hand soap, toilet paper, laundry detergent, etc.) as needed. Beach towels and beach chairs are not normally provided.

RIGHT OF FIRST REFUSAL: We cannot offer the right of first refusal on rental properties. If you want to rent your unit again for next year, please let us know as soon as you can after arrival to ensure availability. Please do not wait until departure to inform us of your desire to return. We do have to make the property available to others until a reservation is confirmed and cannot be held responsible if your unit has already been booked and is unavailable to you.

SMOKING: All of our units are non-smoking. Please smoke outdoors and responsibly discard all smoking debris. Evidence of smoking in the unit will result in an immediate and non-refundable $500.00 cleaning fee charged against your card.

AGENCY:  Island Vacation Properties, LLC is the authorized agent for the owner/landlord. We reserve the right to make reservation changes due to any unforeseen circumstances.  Units placed on the market for sale may be shown during your stay with prior notice.

SUBSTITUTION OF ACCOMMODATIONS: Where circumstances arise beyond our control (i.e., fire, hurricane, sale of unit, etc.), your confirmed property may be unavailable upon your arrival.  Island Vacation Properties reserves the right to substitute your accommodations.  We cannot guarantee the confirmed rate in these instances.  Although we will do everything possible to create a pleasant vacation experience, neither Island Vacation Properties nor the owner are liable for damages or inconvenience in this rare and unusual situation.

LIABILITY: Tenant agrees to hold Landlord and Island Vacation Properties, LLC harmless from all liabilities and all costs of defense, including attorney’s fees arising out of tenant’s use or possession of the leased property, and all claims, damages and liability incurred to invitees, family or friends of Tenant.

RADON GAS: Radon gas is a naturally occurring radioactive gas that, when accumulated in a building in sufficient quantities may present health risks to persons who are exposed to it over time. Levels that exceed Federal and State guidelines have been found in buildings in Florida. Additional information regarding Radon Gas and Radon testing may be obtained from the Manatee County Health Unit. 

TERMS AND CONDITIONS: Rental terms and conditions are subject to change.